Katsucon Entertainment, Inc.

Katsucon is an annual 3-day fan convention held in the D.C. metro area for multicultural enthusiasts and entertainment. Katsucon is produced by Katsucon Entertainment, Inc. (KEI), a 501(c)(3) educational non-profit organization dedicated to bringing information about Japanese animation, society, and traditional and popular culture to fans everywhere.

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Registration

Registration Overview

In order to attend any events or activities at Katsucon 2015, you must be a registered attendee of the convention.

If you are a member of an anime club or similar organization, your group may be eligible to pre-register as a group to obtain additional convention registration savings.

Upon your arrival at Katsucon 2015 and confirmation of pre-registration or at-the-door registration, you will be issued a personal badge that must be worn at all times in order to gain entry to events, activities and convention spaces such as the video rooms or merchant room. When picking up your badge, you must present a valid, government issued, photo identification containing your birthdate. Acceptable forms of identification include: driver’s license, state-issued photo ID, US Government or Military ID card, US or foreign passport. Other identity documents may or may not be accepted at the discretion of our Registration department (school identification cards will only be accepted as specified in the section below). Please see complete rules below.

VIP Registration

What is a Katsucon VIP?

The VIP level registration has special benefits throughout the convention, including (but not limited to):

  • front-of-line privileges
  • a dedicated concierge team to ensure you get the most from your VIP privileges
  • a T-shirt (please specify size when registering, either on the mail-in form or on-line)
  • a different badge design than the rest of the attendees
  • a souvenir bag
  • priority checkin at Registration
  • early entry into the Katsucon Marketplace
  • a VIP lounge
  • … and more!

The number of VIP registrations is limited to 300.

Pre-Registration

As part of our striving to be a contributing force for good in the world, Katsucon has gone GREEN! Pre-Registration is now available online only.

Please note: every person must be registered as a unique attendee.

Registration Type Child(1) Youth (2) Teen(3) Adult VIP(4)
Age as of 13 February 2015 (in years) 6 and under 7 to 12 13 to 17 18 and over ALL
Rate until 31 July 2014 Free $25.00 $35.00 $45.00 $150
30 September 2014 $30.00 $45.00 $55.00
31 January 2015 $35.00 $55.00 $65.00

Rate Notices
Children under age 7 are admitted free of charge with a paying adult. VIP registrations are not subject to any discount; this is a special, enhanced registration and is available in limited quantity and by pre-registration only. See point 4 for further details. Please remember to bring your photo ID as noted in the section below.

  1. A Child must be accompanied by a parent or legal guardian at all times.
  2. A Youth is expected to have a parent or legal guardian in attendance, but we understand that there may be a certain level of independence when attending to personal tasks.
  3. A Teen is not required to be accompanied, but we encourage parents and/or legal guardians to remain involved in their attendance at the convention.
  4. VIP registrations will be limited to 300; these registrations will include:
    • front-of-line privileges
    • a dedicated concierge team to ensure you get the most from your VIP privileges
    • a T-shirt (please specify size when registering)
    • a different badge design than the rest of the attendees
    • a souvenir bag
    • priority checkin at Registration
    • early entry into the Katsucon Marketplace
    • preferred seating at Main Events
    • a VIP lounge
    • … and more!
  5. Active US Military personnel may enter the promotional code MILITARY when registering for a $10 discount off a regular ticket price. You must present your valid Military ID (discount does not apply to spouses & dependents) to receive your badge at pick-up.
  6. Groups of ten (10) or more people registering in the same transaction will be eligible for a refund equal to $5 off of each Adult/Teen/Youth registration included in the transaction.

In order to pick up your registration, please bring a government issued, photo ID containing your birthdate and a print out of your confirmation email. Government issued Photo ID containing your birthdate is required, and the confirmation email is helpful in the event of misspellings or problems, as it is proof of registration. All attendees are required to be present in order to pick up their own badges.

Pre-Register for Katsucon 2015 Here!
Please read all information and policies before you register.

Group Registration

If you are a member of an anime club, similar organization, or just a group of family or friends, your group may be eligible to pre-register as a Group to obtain additional convention registration savings. Groups of 10 or more [non-VIP, paid registrations] qualify for a discount of $5 per group member off the pre-registration price.  There is no group registration discount if you register at the door.  Individual tickets are not convertible to Group registrations after purchase.  If you wish to register as a group, please send an email with “Katsucon 2015 Group Pre-Registration” in the subject to groupprereg@katsucon.org for more information.

At-Door Registration

This year, in order to avoid any confusion or concern over how long a daily badge is good for and to ensure that a badge lasts all the way through evening events, Katsucon will only be selling a weekend badge and the price of the badge will decrease on a daily basis as the con progresses.  The At-Door Registration Hours will be:
  • Thursday: 7 PM-11 PM (for pre-registration badge pick-up only)
  • Friday: 10 AM-2 AM
  • Saturday: 8 AM-2 AM
  • Sunday: 8 AM-3 PM
The At-Door Registration rates will be:
Friday Saturday Sunday
Adult $70.00 $50.00 $40.00
Teen $60.00 $40.00 $30.00
Youth $40.00 $20.00 $10.00

Handicap Accessibility

For those attendees with Handicapped and Accessibility challenges, we offer a quick-access Registration line and a badge ribbon that will provide line-jump access, priority seating, Gaylord handicap facility access, and other accommodations. Please present your ADA card when entering Registration to be directed to the correct line. Please don’t hesitate to notify a staffer of af any additional needs you may have over the course of the weekend.

Photo Identification

All attendees 13 and older are required to show photo identification in order to pick-up or purchase a registration. (Attendees 12 and younger who are accompanied by a parent or legal guardian also registered for the convention and bearing the required ID are exempt.)

If you are between the ages of 13-17, and have a student ID from your school that has your legal name and current photo for the 2014/2015 school year, this will be accepted.

If you are between the ages of 13-17 and you do not have any photo ID, but have a parent attending who does have ID and can vouch for who you say you are, this will be accepted.

All attendees under the age of 18 as of February 13, 2015 are required to have a signed copy of the Parental Permission Form  to be given to registration staff. There will be ABSOLUTELY NO EXCEPTIONS to this policy. Copies of the form will be available at the registration desk for attendees purchasing their registrations At-Door, and may also be downloaded here. These forms are required for all attendees under 18, no exceptions. Accepted forms of identification include:

  • Driver’s license or learner’s permit
  • State-issued Non-Driver ID Card
  • Passport
  • ISIC (International Student Identity Card)
  • Government or Military ID
Note: If you or your child does not have a photo ID, you may be able to obtain one at a reasonable fee through your state’s Motor Vehicles office. If you have questions or require assistance, please contact us info@katsucon.org.

Badge Replacement Policy

In the event you lose your badge, please check with both the convention’s Lost and Found as well as the hotel’s. If neither location has your badge, you may be able to purchase a new badge at Registration for a reduced price with proof of registration. If you pre-registered, please show your photo ID and receipt to the Registration staff and they will locate your registration in our pre-registration list.

Photo Identification and Parental Permission Forms

A Parental Permission Waiver is required at the time of registration for the purchase of all tickets for ages 17 and under, and VIPs (as VIPs may be of any age). The waiver reads:

By submitting this registration form, you agree to the following:

I am over the age of eighteen years (18), am competent, am the parent and/or legal guardian of the child named below, and do hereby consent to the child named below, a minor, attending and participating in the convention sponsored by Katsucon Entertainment, Inc., to be held February 13th-15th, 2015 (excepting where one is an adult VIP). I agree, personally and on his/her behalf, to all requirements and agreements set forth by KEI/Katsucon pertaining to his/her attendance, and to waive any claims or causes of action which he/she or I may now or hereafter have against Katsucon Entertainment, Inc., its Board Members, employees, volunteers, and members, arising out of his/her attendance and participation in the convention. I understand that Katsucon Entertainment, Inc., nor its Board Members, employees, volunteers, nor members are not responsible for the supervision of the child named above during his/her attendance at the convention.

Note: VIP ticket purchasers are required to sign this waiver as VIP registration is age independent.

For those attendees Registering at-the-door, please print this Parental Permisson Form and ensure it accompanies all minors to the convention.

Refund Policy

While we hope everyone who expresses a desire to attend Katsucon has the opportunity to enjoy our convention experience, we understand that life sometimes interferes with travel plans. To that end, we will honor requests for refunds of pre-registration fees if they meet the following criteria:

  • Refunds must be requested through the Eventbrite system. Please be specific with your requests.
  • Donations are not refundable. We pass the money we collect in donations on to charity, we are not able to return it to you, even if your registration is refunded.
  • Refunds must be requested by the purchaser of a registration, and funds will be returned directly to the purchaser via method of purchase.
  • All requests for refund must be submitted on or before Saturday, February 1st, 2015.
  • Refunds of individuals registrations, when those individuals were registered as part of a group benefiting from a group discount, risk invalidating the group discount if it causes the group to drop below the required number of people.
  • Refunds requests will not be accepted after February 1st, for conditions that do not impact Katsucon’s ability to be held as scheduled. Should weather (or other conditions) cause Katsucon to not be held on it’s original date, an additional Refund Request period or transfer to a the rescheduled event will be offered at that time.
  • Refund requests will be processed beginning 30 days after the convention, and will be completed within 90 days after the convention. If you have requested a refund and have not received it within a week of the Refund Processing Period (90 days after the convention), please contact us at that time for more information.
  • Refunds are made less any fees assessed by our payment processor.

For assistance with the refund process, please see this help file.

Badge Transfer Policy

If you’ve pre-registered to come to Katsucon and find yourself unable to attend, you transfer your registration using the Eventbrite system.

  1. Transfers must be requested through the Eventbrite system.
  2. All transfers must be submitted on or before Saturday, February 1st, 2015. You will not be able to change your ticket’s information after this date, not will requests to do so be accepted.
  3. Please note that once a registration badge has been picked up, that badge is not transferable to another person during the convention.

If you have any questions about this procedure, please see the help article here.

At-Door Registration Refund Policy Policy

Generally, no refunds will be issued for at-door registrations purchased at the convention. Exceptions may be made at the sole discretion of the either the Convention Chair or Treasurer. Refund requests must be made during the convention. These personnel may be located by going to the Information Booth and asking that one of them be contacted via the convention radio.

At-Door and Pre-Registration Rollover Policy

Since the attendee rates for the convention may vary from one year to the next, no rollovers of at-door or pre-registrations from one year to the next are allowed. If you are pre-registered to attend Katsucon and cannot attend this year’s convention, please ask for a refund prior to the convention.

Filming Disclaimer

By attending Katsucon, you will be subject to the following agreement:

I, [your name] have been made aware that Katsucon is being filmed by the Video Productions Dept. I automatically agree that either I will make the film crew aware if I do not wish to be filmed OR I automatically agree to be filmed and am giving permission to Katsucon, and anyone affiliated to use the footage without compensation or acknowledgement. Camera operators can be approached at any time with any questions or concerns.

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