Large Group Meetup Coordination


Submissions for Large Group Meetups is now closed. Schedules will be posted shortly.

Hello again Cosplayers, Cosplay Designers, and Photographers!

Due to numerous requests, we’ve added 3 blocks of an hour long each on Friday & Saturday to allow for individual and small groups to utilize the Gazebo for photos. Rather than have individuals and small groups have to schedule this far in advance, we will be giving out six (6) cards for each hour block on a first come, first serve basis at the convention.
Between 11 am and noon on Friday and Saturday, you will be able to stop by our office in Magnolia 2 (off the Gazebo Balcony) to request a numbered card for the hour block of your choosing. The numbers determine the order of the slots, but your time will take place during the hour block of your choosing, so you will have an idea of when your time will be. It is recommended to show up at the beginning of your block in case of no shows or others not utilizing their full time.
We will only hand out the current day’s cards, so Friday’s cards will be handed out on Friday morning and Saturday’s cards will be handed out on Saturday morning. Once they are gone, no more slots will be handed out. You can use the space outside of officially scheduled hours if you are unable to get a card. Thank you for your feedback, we will continue to strive to incorporate your feedback and improve our processes!

We are open to any suggestions you may have for an additional location, please email suggestions to [email protected] and we will do our best to accommodate you.

Requests for bookings will be on a first come first, first serve basis.

We require a minimum of ten cosplayers in your group for the Fountain area and the Right Balcony.

The Gazebo has a minimum of requirement of twenty cosplayers in your group; we’re increasing the minimum for this location because of its popularity.

All photoshoots are open to photography from general attendees as well as convention photographers.