Live Programming is responsible for fan panel applications for Katsucon.
Is there a topic you’re passionate about?
Do you like to excite the masses with your intense anime knowledge??
Are you getting pumped to do a panel just from reading this???
If running a fan panel or workshop is something you’re interested in, then you should submit an application for Katsucon 2023!
Please make sure to review the information below submitting a panel application for Katsucon 2023. This webpage contains all the pertinent information for running fan panels at Katsucon.
Information for running a panel includes:
- Panel and Workshop Application Process and Guidelines
- Fan Panels and Workshops – Frequently Asked Questions (FAQs)
- Panelist Badge and Registration Information
Application Process and Guidelines
Overview
Please make sure to review the information for Panelist Registration before submitting an application to make sure you understand the process for getting a badge to the convention if you are applying to run a fan panel.
Application Deadlines:
- Applications close on September 30th at 11:59 PM
- Estimated completion date for panel notifications: December 1st.
- Please be aware that the panel application review processes will take several weeks after the September 30th deadline. All applicants will receive a response on or before the December 1st notification date.
Panel Event Application Form
If you want to run a panel or workshop at Katsucon 2023, then you must submit an application in order to be considered. The following rules apply to the panel event application process:
- The Applicant who submits the application is considered the Lead Panelist. The Lead Panelist will be the point of contact for the panel.
- A valid email address is required for the Lead Panelist.
- The application form must be filled out in its entirety with legal names (first and last name) for no more than two (2) panelists for each panel. Anyone who is not named in the application may not be able to qualify for the Panelist Badge.
- An automated email confirmation should occur immediately after submission of the application. If you do not receive an email confirmation, please contact us directly to confirm the application has been received.
- One application is for one panel, if you want to apply for multiple panels then you must submit a separate application form for each panel.
- Contact Live Programming to request any changes or updates after the application has been submitted. Email us at: [email protected].
- All panel event applications must be submitted by September 30th, 2022 by 11:59pm EDT.
- Late applications will not be considered
under any circumstance.
Submit your Panel here:
Live
Programming Panel Application – Katsucon 2023
This form will close on September 30th, 2022 at 11:59 PM EDT
(Eastern Daylight Time)
General Rules for Panels
- Food in Panels
Note that food is NOT allowed to be served to attendees. If a panel includes a food demonstration it would be limited to live preparation of food. The Attendees cannot sample food; food is ONLY for demonstration purposes to comply with hotel rules and regulations. NO chemicals of any kind will be permitted.
- Changes in dates and times for scheduled panels
Dates and times are subject to change up until the convention. If a panel is accepted, Live Programming may provide a tentativedate and time, however we strongly suggest looking at the schedule in Guidebook once it goes live.
- Changes to named individuals presenting a panel
Changes in names must be approved by Live Programming. In the event any changes occur after submitting the panel then you must contact us directly for approval of any changes.
- Panelist Badges
Panelists must have a Katsucon 2023 badge in order to run a panel for the convention. If your panel is accepted, then you will qualify to receive a Panelist Badge for free. There is a maximum of two (2) panelists for each panel that qualify to receive a Panelist Badge. This is to the Lead Panelist and one other. If any more badges are required then those must be purchased separately. The Applicant is the person submitting the application and is considered the Lead Panelist. A valid email address is required for the Lead Panelist.
Information for the Panel Application Process
- Panel Application Review Process
- Once panel submissions close at the end of September it generally takes several weeks to review all panel submissions, schedule panels, and finalize information before Live Programming sends out Acceptance, Waitlist, and Denied notifications.
- If your panel is accepted the confirmation email may include the tentative time and date for your panel. Note that dates and times are subject to change leading up to the convention. It is incumbent on the panelist to check the Guidebook once it is released and confirm the final time of the panel.
- Every effort will be made to schedule panels as close to the requested time as possible.
- Panel Statuses
- Accepted – the panel will be included on the convention schedule and you qualify to receive a panelist badge.
- Denied – the panel was not accepted and will not be included in the convention.
- Waitlisted – the panel is currently in a pending status, meaning we are interested in hosting the panel at the convention but are not able to include it in the schedule at this time. Waitlisted panels may be moved onto the schedule if other panels get cancelled. This can happen anytime up until January 1st, 2023.
- How do I get a Panelist Badge?
Refer to the Panelist Badge and Registration Information page for more information.
Other Useful Information
- Cultural or Educational Lectures
The Live Programming Department manages fan-based panels and workshops. What if you are a professional instructor, teacher or are certified to teach a martial art? If you want to run a cultural or educational event for the convention, then please contact the Japanese Cultural Institute (JCI). You can contact the JCI Programming Department by email at [email protected].
If you have any questions or concerns please email us at: [email protected].
Fan Panels and Workshops – Frequently Asked Questions (FAQs)
Submitting an Application for a Fan Panel or Workshop
What if I don’t receive an email confirmation about my panel application?
Answer: You will receive an automated confirmation email within minutes after the panel application is submitted. If you do not receive an email confirmation for the panel application, then something went wrong. Check spam folders for our emails. Sad to say but some email servers think Katsucon is spam. In the past panelists have reached out having heard nothing only to find several emails in their spam folder. 😱
What if I submitted panels, but I already purchased a regular attendee badge for the convention?
Answer: If your panel is Accepted, you will need to request a refund for the regular Attendee Badge and you will qualify for a free Panelist Badge (limit of two (2) per panel). We cannot provide refunds after the deadline specified by Registration. Refer to the Registration page for the Pre-Registration Refund Policy and deadlines.
I’m an Artist/Merchant, do I still need a panelist badge?
Answer: The Panelist Badge is for attendees to have a free badge in exchange for running a panel at Katsucon. If you are one of our Merchants or Artists and you will already have a badge for Katsucon you do not need a Panelist Badge. Just make sure to let us know!
How big can my group be?
Answer: There is a maximum of two (2) panelists that qualify to receive a Panelist Badge. If you have more than two (2) people assisting with a panel, then anyone over the two (2) person limit may purchase a regular Attendee Badge to participate. if more than two (2) badges are required then those must be purchased separately.
I won’t be 18 by the time of the convention, but I want to submit an 18+ panel. Can I do that?
Answer: No. You must be 18 by the time of the convention if you want to present an 18+ panel, as all attendees and panelists must have an 18+ wristband in order to enter the panel room or to attend 18+ programming.
I won’t be 18 by the time of the convention, can I still submit an application to run a panel?
Answer: Yes. Panelists can be under the age of 18 and can submit an “all ages” panel. However, if you are under 18 at the time of the convention, pay close attention to the rules regarding other identification documents and PARENTAL PERMISSION forms required. This information is specified on the main Registration page.
My panel will be 18+, so what does that entail?
Answer: If you are submitting an 18+ panel the following apply:
- You MUST get an 18+ wristband before you run the panel, you will not be allowed in the room without an 18+ wristband even if you are the one running the event.
- Generally, any panel that includes graphic violence, nudity, or coarse language is considered an 18+ panel.
- Your panel won’t be scheduled earlier than 8:00 pm, and may be scheduled to start as late as 1:00 am.
- All panelists hosting an 18+ panel must be 18 years old by the time of the convention and must be wearing an 18+ wristband.
- Only 18+ attendees will be allowed in to the panel.
- Katsucon staff will check for attendees’ badges and wristbands as they enter any 18+ panel.
- If you’re unsure whether your panel would be considered 18+ or not, usual practice is to err on the side of caution and assume it’s 18+. Otherwise, please email us at: [email protected].
I want to host a Workshop type panel; will Katsucon provide me with the materials to run it?
Answer: No. Katsucon does not provide you with materials. A panelist is responsible for all costs of materials to run their panels and workshops. Note that there are some limitations such as food and beverages (tea for example) that are restricted by the hotel for health and safety reasons. Please mention all materials you plan to use on your application form.
I want to host a Workshop type panel; can I ask attendees to pay a small fee to cover the cost of the materials to run it?
Answer: No. Panelists cannot charge fees to attendees. A panelist is responsible for all costs of materials to run their panels. If you want attendees to bring their own materials to the workshop panel, include this in the panel description on the panel event application. Note that there are some limitations such as food and beverages (tea for example) that are restricted by the hotel for health and safety reasons. Please mention all materials you plan to use on your application form.
I have no idea what kind of connections my device has. Can you help? Answer: The best way to be sure we can support your device is to take a clear picture of your devices’ connections and email it to [email protected].
Will I be sent confirmation of my fan panel application once completed?
Answer: An automated email confirmation will be sent to the Applicant / Lead Panelist and sent to the email listed on the application.
What if I never received an email confirmation?
Answer: If you have not received an email confirmation after submitting an application please email us at: [email protected].
What if I change my primary email account?
Answer: Email us at: [email protected] to let us know that you have changed your email address ASAP, otherwise we will continue contacting you using the original email address provided in your panel application.
What if I submitted panels but my panel gets Denied?
Answer: If your panel(s) is Denied and you plan to attend Katsucon 2023 you will have to purchase an Attendee Badge. Live Programming will send notifications for Denied panels by December 1st.
What if I submitted panels but my panel gets Waitlisted?
Answer: If your panel(s) get Waitlisted the panel(s) may be moved onto the schedule if other panels get cancelled. This can happen anytime up until early January.
My Panel was Accepted! Now What?
What if I bought a regular attendee badge but got a panel accepted? Answer: If your panel is Accepted, you will need to request a refund for the regular Attendee Badge and you will qualify for a free Panelist Badge (limit of two (2) per panel). We cannot provide refunds after the deadline specified by Registration. Refer to the Registration page for the Pre-Registration Refund Policy and deadlines.
Can I serve food at my panel?
Answer: No. Food is NOT allowed to be served during a panel. Panels may include a food demonstration ONLY but would be limited to live preparation of food. The Attendees cannot sample food, food is ONLY for demonstration purposes to comply with hotel rules and regulations. NO chemicals of any kind will be permitted.
What if I need to make changes to my panel description, length of time, or make any other changes?
Answer: Any changes must be approved by Live Programming. Email Live Programming ASAP to request any changes or updates after the application has been submitted.
What if my panel was Accepted but I want to cancel my panel?
Answer: Please email to let us know you need to CANCEL as soon as possible at: [email protected].
What Happens at the Convention?
What technical support will I have access to?
Answer: Each panelist will have at least 15 minutes to set-up before the panel starts. During set-up technical assistance is available if there is a problem or issue, just tell the staff working at the door of that room and they can radio for assistance. The technical services staff will come to assist if there are any technical issues. The technical services staff will not stay in the room for your entire event.
Is their internet provided in all the panel rooms?
Answer: NO. There is NO internet provided in the panel rooms. You must provide your own connection if internet is required for your panel, or make arrangements in advance so you can run the panel without an internet connection.
Where will Panel Registration be located?
Answer: Panel Registration will be located in Exhibit Hall E for Katsucon 2023.
Panelist Badge and Registration Information
This includes information regarding how to get a Panelist Badge if you are running panels at Katsucon.
If your panel is accepted for Katsucon 2023, then you will qualify to receive a Panelist Badge. There is a maximum of two (2) panelists that qualify to receive a Panelist Badge for each panel, then anyone over the two (2) person limit can purchase a regular Attendee Badge to participate.
Panelist Registration Overview
Panelists must have a Katsucon 2023 badge in order to run a panel for the convention. Once the Live Programming department confirms a panel is accepted, we will provide Panelist Registration information by email. Panelists need to pre-register for their badge. This registration will count as acceptance to run your panel for the convention.
Once you arrive at the convention you will pick up your badge at Panelist Registration.
Panelist Registration Location: Exhibit Hall E
HOURS OF OPERATION:
Thursday 2/16/2023: 8:00 pm – 12:00 am
Friday 2/17/2023: 10:00 am – 12:00 am
Saturday 2/18/2023: 10:00 am – 5:00 pm
Sunday 2/19/2023: CLOSED
Upon your arrival at Katsucon 2023, you will be issued a personal badge that must be worn at all times in order to gain entry to run your Panel, and entry to the other convention events, activities, and convention spaces such as the video rooms or the merchant room. When picking up your badge, you must present a valid, government issued, photo identification containing your birthdate. Acceptable forms of identification include: driver’s license, state-issued photo ID, US Government or Military ID card, US or foreign passport. Other identity documents may or may not be accepted at the discretion of our Live Programming department (school identification cards will only be accepted as specified on the main Registration page).
- No Shows
Any panelist that does not show up to run their panel may not be considered to run panels in the future.
- Age Restrictions
If you will be under 18 years of age at the time of the convention pay close attention to the rules regarding other identification documents and PARENTAL PERMISSION forms required. This information is specified on the main Registration page.
- Other Registration Information
For all other registration information including: Accessibility, Photo Identification, Parental Permission Forms, etc. refer to the Registration page for additional information and policies.
