Katsucon 2018 – Live Programming Panel Event Application Process

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Overview 

Please make sure to review the information for Panelist Registration before submitting an application to make sure you understand the process for getting a badge to the convention if you are applying to run a panel. The following information applies to the panel event application process: 

Important Deadlines 

  • Panel Event Application Deadlines: 
    • Submissions open on or around early July 
    • Submissions close on August 20th at 11:59 PM 
    • Estimated completion date for panel notifications: September 30th 

Panel Event Application Form 

Submit your Panel Event Application using the Katsucon 2018 Panel Event Application Form 

If you want to run a panel or event at Katsucon 2018, then you must submit an application in order to be considered. The following rules apply to the panel event application process: 

  •  The application form must be filled out in its entirety with legal names (first and last name) and email addresses for ALL panelists anticipated to run the panel or event. These names are used for the registration process. Anyone who is not named in the application may not be able to qualify for the Panelist Badge. 
  • The Lead Panelist is the person submitting the application. They will receive a confirmation notice within seven (7) days after the application has been received. The Lead Panelists will be the point of contact for the panel. 
  • It is the Lead Panelist’s responsibility to share information with the entire group. The Lead Panelist should always be in contact with all others presenting or assisting with the panel or event. 
  • One application is for one panel, if you want to apply for multiple panels, fill out a separate application form for each panel. 
  • Contact Live Programming to request any changes or updates after the application has been submitted. 
  • All panel event applications must be submitted by August 20th, 2017 by 11:59pm EDT. Late applications will not be considered under any circumstance. · Submit your panel event using the Katsucon 2018 Panel Event Application Form 

General Rules for Panels 

Food Panels 
The theme for Katsucon 2018 is Food. However, food is NOT allowed to be served to attendees. A food demonstration would be limited to live preparation of food. The Attendees cannot sample food; food is ONLY for demonstration purposes to comply with hotel rules and regulations. NO chemicals of any kind will be permitted. 

Changes in dates and times for scheduled panels 
Dates and times are subject to change up until the convention. If a panel is accepted, Live Programming may provide a tentative date and time, however we strongly suggest looking at the schedule in Guidebook once it goes live. 

Changes to named individuals presenting a panel 
Changes in names must be approved by Live Programming. In the event any changes occur after submitting the panel then you must contact us directly for approval of any changes. 

Panelist Badges 
Panelists must have a Katsucon 2018 badge in order to run a panel for the convention. If your panel is accepted, then you will qualify to receive a Panelist Badge for free. There is a maximum of four (4) panelists that qualify to receive a Panelist Badge. If your group is larger than four (4) then you need to contact Live Programming before submitting a panel event application. 

Information for the Panel Application Process 

  • Panel Application Review Process 
    • Once panel submissions close at the end of August it generally takes 6 to 8 weeks to review all panel submissions, schedule panels, and finalize information before Live Programming sends out Acceptance, Waitlist, and Rejection notifications. 
    • If your panel is accepted the confirmation email may include the tentative time and date for your panel. Note that dates and times are subject to change leading up to the convention. 
    • Every effort will be made to schedule panels as close to the requested time as possible. 

Panel Statuses 

  • Accepted – the panel will be included on the convention schedule and you qualify to receive a panelist badge. 
  • Denied – the panel was not accepted and will not be included in the convention. 
  • Waitlisted – the panel is currently in a pending status, meaning we are interested in hosting the panel at the convention but are not able to include it in the schedule at this time. Waitlisted panels may be moved onto the schedule if other panels get cancelled. This can happen anytime up until December 31st, 2017. 

How do I get a Panelist Badge? 
Refer to the Panelist Badge and Registration Information page for more information. 

Other Useful Information 

Cultural or Educational Panels 

The Live Programming Department manages fan based panels and events. What if you are a professional instructor, teacher or are certified to teach a martial art? If you want to run a cultural or educational event for the convention, then please contact the Japanese Cultural Institute (JCI). You can contact the JCI Programming Department.

If you have any questions or concerns, please CONTACT US. 

Submit your Panel Event Application using the Katsucon 2018 Panel Event Application Form 

NOTE this form will close on August 20th, 2017 at 11:59 PM EDT (Eastern Daylight Time).