Welcome to the Katsucon Artist Alley for the 2017 convention. Below you will find all of the important rules and policies as well as other key information pertaining to exhibiting in the artist alley. Please review everything as some things have changed from previous years.
If you have any questions about the information contained on this page, or about anything else pertaining to the artist alley please contact us via our contact form here.
ARTIST ALLEY APPLICATION PERIOD
Applications will be open for submission from Midnight June 17 to Midnight June 24, 2016. Judging should take approximately two months and we hope to commence with notifying artists around the end of August.
Katsucon Artist Alley Artists (hereafter, “Artists”) include any individual, company, group, organization, or person contracted to exhibit in the Katsucon Artist Alley. The information and guidelines applies to all types of Artists in the Artist Alley regardless of whether or not sales are being made at the booth. To assist in determining the most suitable location for each Artist, all prospective items to be sold in a booth must be specified on the booth application. Any Artist selling items not listed on their application will be warned ONLY ONCE to remove said item(s) from their tables. Failure to comply will result in removal from the Artist Alley without refund.
- One full Artist space will be 6 feet wide by 8 feet deep, and will include one 6-foot by 30-inch table and two chairs. There will be about 5 feet of space behind the table for artist comfort and room to store stock.
- Tables cost $175 and include two badges. The badges are convention badges as well as Artist badges. They allow badge holders to attend the convention in full. They also carry the special permission to sell in the Artist Alley, to get in early for setup, and to stay late to pack up your displays. No separate badges need to be purchased.
- There will be a limited number of premium spaces for the price of $350. Premium spaces are two tables on a corner and includes 4 badges.
- There will not be any pipe or drape separating the tables. Only those persons wearing an Artist badge will be allowed to sit behind the table. If you have a helper, your helper must have an Artist badge.
- Artists are responsible for cleaning up their areas during and after the event. Food & drink is permitted behind the table for personal consumption. However, if you make a mess, clean it up. Keep your area as neat as possible.
- Tables are not transferable and may not be resold to a third party. Any tables not claimed by 10pm on Friday night will be considered a No-Show. On Saturday morning between 9am and 10am, their table(s) will be offered for sale on a first come, first served basis. Lost tables cannot be reclaimed. No credit or refund will be issued for No-Shows.
- Please contact the Artist Alley Coordinators in the event of delayed arrival. You can contact us at: firstname.lastname@example.org.
- Katsucon does not permit Artists to share or sublet table space. Artists found sharing space may result in removal of the Artist(s) from the convention and forfeiture of all table fees.
Number of Tables: A single artist or studio is allowed a maximum of two tables (a premium space). The Artist Alley is intended to showcase a large number of artists; therefore any violation of this policy which can be proven in the eyes of the Artist Alley Coordinators and other relevant parties will be grounds for immediate expulsion from the Artist Alley. It WILL also result in the artist being banned from participating in the Artist Alley in the future.
Groups of Artists: All individuals working together on a single project, or groups of projects, are considered one artist group.
For example: a group of artists who collaborated to make their art are counted as a single artist in the eyes of the Artist Alley Staff. As such, they will be allowed to register for a maximum of two tables (premium spaces) to sell their art. Any artist who is found to be in violation of this policy will be removed from the Artist Alley with no refunds. No exceptions will be made unless permission is granted by the Artist Alley Coordinators prior to the convention. Please contact the Artist Alley staff prior to the convention with any requests.
- In order to avoid any confusion, payment information will be provided directly to Artists whose applications have been approved. For your protection, no payments will be accepted without prior approval.
- Artists will have one week from the date of acceptance to pay for their table.
- Artists who have not paid for their table within the payment period forfeit their table and the table is released to the wait list.
BADGE TRANSFER POLICY
If you’ve pre-registered to come to Katsucon and find yourself unable to attend, you transfer your registration using the Eventbrite system.
- Transfers must be requested through the Eventbrite system.
- All transfers must be submitted on or before Wednesday, February 1st, 2017. You will neither be able to change your ticket’s information after this date, nor will requests to do so be accepted.
- Please note that once a registration badge has been picked up, that badge is not transferable to another person during the convention.
If you have any questions about this procedure, please contact Artist Alley staff.
Cancellation requests must be received in writing by or by e-mail thirty (30) days prior to the convention in order to receive a full refund. We cannot guarantee any refunds with less than thirty (30) days notice. Send cancellation requests to email@example.com or to our mailing address below:
Katsucon Entertainment, Inc.
4094 Majestic Lane #247
Fairfax, VA 22033
The doors will be locked and Katsucon will provide guard service for the Exhibit Hall during the hours that the Hall is closed. However, the Artist is solely and fully responsible for his or her own materials. All property of the Artist is understood to remain in the Artist’s care, custody, and control in transit to or from or within the confines of the Artist Alley.
KATSUCON ARTIST ALLEY RULES AND REGULATIONS FOR 2017
General Policy: In addition to the rules herein, all other convention and hotel rules remain in effect. All local, county, state, and federal laws are also in effect. Violators will be ejected from the convention without refund and turned over to the proper authorities.
ID Policy: All artists must show a government-issued, photo ID to check in at the Artist Alley. If an artist is not able to produce a valid ID at check in, their table(s) will be held until one hour before opening on Saturday, at which point the table(s) will be considered unclaimed and open for sale on a first come, first served basis. Accepted forms of ID include: A state drivers’ license, state-issued identification card, a passport, school IDs, or military ID. The name on the ID must match the name given on the table application.
Age Policy: Any artist who is not eighteen years of age by February 1st the year of the convention must have an adult sign the contract on their behalf. The adult who co-signs the contract must be present to check-in for a table, and accept responsibility for any failure of the under-aged artist to comply with all convention policies as well as applicable laws. In addition, an adult must be present at the table at all times.
Badges: Katsucon convention badges must be worn VISIBLY at all times while in any of the convention areas, including Artist Alley. ONLY people with Katsucon Artist badges will be allowed behind tables within the Artist Alley.
Structures: Any structure brought to display artwork must be of sound construction and resist toppling when pushed from any angle. If any structure falls down, appears unstable, or begins to droop or sag, the artist to whom it belongs will be asked to remove it by the Artist Alley Staff. In addition, all displays must reside within the confines of your area. Displays behind your table must not impede upon other artists areas nor disrupt traffic flow in case of emergency. This includes people who are standing in front of your table (or other tables), handing out flyers. Entrance/Exits into the islands may NOT be blocked in any way.
Noise: Music is permissible, but the volume is to be kept low. Please respect the wishes of those around you. Katsucon reserves the right to require any Artist to turn down or off any audio devices deemed to be interfering with or bothering other Artists or attendees at the convention. The same applies to vocal appeals intended to entice people to come to your table or buy merchandise.
Ambiance: Things like bubble machines, smoke machines, fog machines, incense, open flame, and confetti are prohibited by the convention space and Katsucon Artist Alley. Heavy perfumes (including complaint-worthy body odor) are also prohibited.
Giveaways: Any artist who wishes to have a giveaway or prize distribution of any kind must contact the Katsucon Artist Alley Staff via email before the convention for approval. No requests for giveaways, etc. will be granted at the convention.
Raffles: Maryland state law says that a raffle can only be held either by a civic organization (such as a Fire Department), or for a charitable organization (who must receive the entire proceeds). An artist CANNOT keep the proceeds from a raffle. Also, in order to hold a raffle in Prince Georges County, the organization holding the raffle must first apply for a permit from the County. Therefore, no raffles will be allowed in Artist Alley, unless you can prove that those circumstances have been met. Any artist holding an unauthorized raffle will be removed from the Artist Alley and convention.
Photography: Photography and video recording are permitted within the Artist Alley, provided that the person being photographed or recorded has given permission. Similarly, pictures or videos of art or the artists are allowed ONLY with permission of the artist. No photography or camera-phone use will be permitted AT ALL in the Art Show, which will be located within the Artist Alley, so be aware of this rule when entering the Art Show.
Signs: Signage within the Artist Alley or Gaylord Property is not to be posted on any walls. Please see the Gaylord Policies section for more details.
Sales outside Artist Alley: Selling anything from your hotel room or anywhere outside the Katsucon Artist Alley is strictly prohibited per Gaylord and Marriott company rules. Anyone suspected of selling from their room will be turned over to the hotel who may evict the artist at their discretion. Anyone suspected of selling outside the Artist Alley space may at the discretion of Katsucon Artist Alley management have their and their table mates badges revoked and table ejected without refund.
Substance Use: Smoking or use of alcohol or drugs while in the Artist Alley will not be tolerated. Those caught smoking we will assume are on fire and we will take immediate and appropriate reaction. There is an unofficial smoker’s area outside the halls, but we cannot guarantee the hotel will continue to allow this, and it’s not protected from the weather. Vaping, Pipe, Cigar and other forms of smoking are not allowed inside hotel spaces.
Behavior: No running, screaming, yelling, horseplay or grievous use of obscene language will be tolerated. That includes those who have children behind their table. It is expected that, as with any other area of the convention, all artists will be courteous and polite to each other, the staff, and other members. Conduct of an offending manner directed to an Artist, Host Facility personnel, Katsucon Artist Alley personnel, or any other person(s) will not be tolerated.
Permitted Goods: The following is a sample list of items may be sold. In addition to unique individual hand-made items and commissioned works, artists may offer a wide array of products including but not limited to: Posters, Prints, Paintings, Bookmarks, Drawings, Pins/buttons, Comics/Manga, doujinshi, zines, Calendars, CD’s, Books, T-Shirts and other clothing, Bags, Cards, Games, Etched glass, Ears/tails, Jewelry, Costumes, Plushies, Props, Origami, etc.
Fanart, Copyrighted and Trademarked Materials: The artist bears all responsibility and risk for the items brought for sale at Katsucon. Any questions regarding these policies will be resolved by the Artist Alley Coordinators, in consultation with Katsucon’s lawyer when needed. The Artist Alley Coordinators’ decision is final.
- Katsucon Artist Alley staff, are NOT currently authorized agents of any company body to enforce copyright on their behalf. Any company that requires removal of perceived copyright or trademark violations will be directed to the artist themselves. No staff or Katsucon member is a legal professional qualified to enforce, for any person or company, what is “fair use” under the legal concepts such as, but not limited to, parody, homage, and derivative work. Please don’t ask us.
- Keep in mind that agents of copyright and trademark holders, including distribution companies like FUNimation and Crunchyroll, have agents on site. They have been known to speak directly to artists, and will report to us.
- Unless specifically stated otherwise, Katsucon is not an enforcement agent of any media company or copyright holder. Katsucon and Artist Alley staff and management will give the attendee producing the art the benefit of the doubt. The only parties who can make valid, actionable copyright violation complaints are the copyright holders themselves, or their legally empowered agents.
- Any egregious violations, like use of trademarked words and images (the “S” for Superman, actual Pokemon/Nintendo logo, and the like), will be asked once to remove the offending item(s). The second time Katsucon Artist Alley staff sees the offending item(s), the artist will be ejected from the Katsucon Artist Alley and the convention. This especially includes “garage sales” and bootlegging.
- You are NOT allowed to copy, trace or in any way reproduce (either by hand or machine) an existing piece of art and sell it as your own. This includes any direct traces of existing art, sprites, and logos that you do not own. (ex: logos and pixel sprites ripped directly from source material.)
- It must be an original design, drawn in the Artist’s own style.
- Decisions of Katsucon Artist Alley staff are final.
Prohibited Goods: The following items are also prohibited from sale within the Artist Alley:
- “Knockoff” or bootleg merchandise of any kind (including but not limited to: videos recorded on blank videotapes with printed labels; homemade DVDs; pirated copies of any titles that have been released commercially in the United States, Japan, or elsewhere; titles taped off the air in Japan; and any fan-subs).
- Unlicensed reproductions of any products actually released by an American company.
- Food, snacks or beverages.
- Imported merchandise or legitimate US products. This includes, but is not limited to: wall scrolls, sharpies, art supplies, duct tape, glow sticks, etc. This also includes resale of used or unwanted anime, manga, and related Japanese merchandise. There will be no resale of items in the Artist Alley. This is known as “garage sales”.
- No stickers may be sold or distributed by Artists. Please do not bring or display them.
Guidelines for Artwork: The artist bears all responsibility and risk for the items brought for sale at Katsucon. Any questions regarding this policy will be resolved by the Artist Alley Coordinators, in consultation with Katsucon’s lawyer when needed. If a piece of art appears to be very similar to a licensed, copyrighted, etc. piece of art, the artist may be asked to remove it from display and sale at the discretion of the Artist Alley Coordinators. The Artist Alley Coordinators’ decision is final.
Adult Materials Policy: In recent years there has been a marked increase in the number of minors and families attending Katsucon. Therefore, Katsucon asks that all artists in the Artist Alley, please keep this in mind when setting up. The acceptability of displays of adult material is at the sole discretion of the Artist Alley Coordinators. Any materials which are sexually explicit, extremely graphically violent, or otherwise unsuitable for children must be displayed in a manner that keeps minors from seeing them. If any of these materials are found left out in the open, or the Artist Alley Staff receives complaints, the artist will be reminded about the adult materials policy ONCE. If any artist sells inappropriate materials to minors, they will be removed from the Artist Alley and the convention. The artist may also be subject to legal action.
No-Shows: If an artist fails to check in for their table by 8pm on Friday night, they will be considered a No-Show. On Saturday morning between 9am and 10am, their table(s) will be offered for sale on a first come, first served basis. Lost tables cannot be reclaimed, and neither credit nor refund will be given for No-Show tables unless you have departmental approval.
Agented Sales: Agented sales are not permitted in the Katsucon Artist Alley. An agent is someone other than the original artist, who is selling the art on the artist’s behalf, when the artist is not in attendance at Katsucon. Artists must be present at the convention in order to sell their work.
Katsucon’s title, logo, and mascots are trademarks of Katsucon. No likenesses thereof are permitted to be sold in the Artist Alley except by representatives of Katsucon.
SELLING FROM UNAUTHORIZED AREAS
The selling of merchandise from a hotel room is against Katsucon policy, hotel policy and Maryland state law. Anyone found selling merchandise from a hotel room will be referred to hotel security and reported to the authorities. No attendee is allowed sell merchandise outside of the Exhibit Halls. NO SQUATTING! You may not sit down in the middle of any open space and attempt to sell your art.
Katsucon shall not be liable for failure to perform its obligations under this contract as a result of strikes, riots or any other cause of any kind whatsoever not within the control of Katsucon. Anyone visiting, viewing or otherwise participating at an Artist’s table is deemed to be the invitee or licensee of the Artist, rather than the invitee or licensee of Katsucon. Katsucon shall not be liable for any injury whatsoever to the property of the Artist or the persons conducting or otherwise participating in the conduct of the exhibit or the invitees or guests of the Artist, and the Artist hereby indemnifies Katsucon for all such injuries and claims. Katsucon shall not be liable for the nature of any merchandise being sold by the Artist, and the Artist hereby indemnifies Katsucon for all merchandise claims.
The Artist understands that neither Katsucon nor GNRCC maintains insurance covering the Artist’s property. Neither Katsucon nor Katsucon, nor any of their representatives will be held responsible for any injury, loss or damage that may occur to the Artist or to the Artist’s associates or property from any cause whatsoever. It is the sole responsibility of the Artist to obtain, at their own expense, adequate insurance against injury, loss, or damage. The Artist should provide proof of said insurance to Katsucon prior to the event.
There is no other agreement or warranty between the Artist and Katsucon except as set forth in this document. The rights of Katsucon under this contract shall not be deemed waived unless specifically stated in writing and signed by an authorized officer of Katsucon. Any action which Katsucon or the Artist may bring against other, based upon or in any way relating to this Contract or its performance, and shall be brought in Federal or State court located within the State of Maryland. Katsucon and the Artist hereby waive all questions of personal jurisdiction or venue in order to give effect of this provision.
The Artist and Katsucon, to the extent permitted by law, agree to defend and indemnify the other, and its officers, directors, agents, and employees, of and from all claims, demands, or suits for intellectual property, personal injury or property damage, including costs and attorney fees, in any way arising out of or related to third party claims based on the indemnifying party’s negligent acts or omissions in connection with the Event, except to the extent of the negligence of the indemnified party.
Should any provision of this document be rendered or declared invalid by reason of any existing or subsequently enacted legislation or by any decree by a court of competent jurisdiction, such invalidation of such part or portion of this document shall not invalidate the remaining portions, and they shall remain in full force and effect.
Anyone found to have misrepresented their information during the application process may be denied a table and/or removed from their table without refund. Further, they may not be permitted to reapply to the Artist Alley in the future, at the discretion of the Artist Alley Coordinators and the Con Chair.
GAYLORD NATIONAL RESORT & CONVENTION CENTER POLICIES
- Decorations, signs, banners, etc. may not be taped, nailed, tacked, stapled, or otherwise fastened to ceilings, walls, painted surfaces, or columns in the GNRCC.
- No holes may be drilled, cored, or punched in the facility.
- No Stickers may be sold or distributed by Exhibitors. Do not bring or display them!
- No sample food and/or beverage products may be distributed by Exhibitors.
- Specialty snacks and beverages MAY be sold, provided that such items do not compete with any food or beverage sales that GNRCC may have. (For example, Pocky and Ramune can be sold, but not Doritos or Pepsi.)
- Parking in the loading dock, service drives, and the GNRCC employees’ parking area is prohibited, except for loading and unloading. Violators will be towed at their own expense and risk.
- All freight and exhibit material must enter the facility through designated loading docks. In no case should passenger elevators, escalators, or public lobbies be used for this purpose.
- All fire, safety, and building regulations must be strictly followed. Particular attention should be paid to the prohibitions against propane, acetylene, and other flammable materials.
- Exhibitors are responsible for the removal of all materials at the conclusion of the show. The booth must be broom cleaned.
- The GNRCC prohibits the use of normal tape on their walls and floors. No tape may be used on painted or portable walls. Tape used on the floor of the exhibit hall must be low residue carpet tape or low residue safety tape. Accepted brands of tape are Polyken 105C, Renfrew #147, Asiachem SST-736 or approved equivalent. It is the responsibility of the Exhibitor to remove ALL tape from the floor at the end of the event.
LOADING DOCK/ PARKING
Please note that you can ONLY off load your vehicles at the loading dock BEHIND the convention center. To get to the loading dock as you approach National Harbor, do NOT turn onto Waterfront St, Fleet St or St George Blvd. Keep going straight and the road will lead directly to the loading docks. You will pass an open-air parking lot and the GNRCC parking garage along the way as you approach the dock.
There is a staging area next to the dock where you can wait in your vehicle for an open bay from which to unload. After unloading, you cannot park in the staging area. You must move your vehicle to one of the parking garages. There is a fee for parking. (All parking areas in National Harbor, as well as GNRCC, charge a fee.)
There are sixteen (16) dock-level loading bays, but we will not have access to all of them. (Some will be used by other groups moving in and out.) There is a ramp at the end of the dock for loading in from the street level. To help get everyone’s vehicles in and out as quickly and efficiently as possible, please unload your vehicle completely first, then move your vehicle, then start your set up. And for load-out, please pack up your belongings completely before moving your vehicle to the loading dock.
You cannot off load on the front drive; if you try to do so, you will be redirected by a safety services agent. The GNRCC will have safety services agents stationed on the loading dock to direct traffic. You must follow their directions for load in and load out at the dock to ensure safety and smooth loading. The safety services agents will not allow anyone to unload outside the designated time frame.
The Gaylord has arranged a reduced parking rate in their garage for our Attendees. Rather than paying at the parking gate, special parking cards can be purchased from a Gaylord representative at a designated location in the convention area. More details will be available at the convention. Other parking garages are also available in National Harbor, but no special rates will apply to those garages.
MARYLAND STATE SALES TAX INFORMATION
Maryland State Law requires that all Exhibitors charge 6% state sales tax separate from the amount of the sale. Even if you are from another state, you must charge your customers Maryland tax for sales made in Maryland. Most merchandise sold at the convention is subject to Maryland sales tax. There are few things that are not taxable in Maryland. If you have a question about whether something is taxable, please consult your tax advisor.
Exhibitors are required to receive a state Tax ID from the Comptroller of the Treasury either before or after the convention, and to send in the collected sales tax within 30 days following the convention. Prior to the convention, Katsucon will forward a list of all registered Exhibitors to the Maryland Comptroller’s office. The Comptroller will then send out a Temporary Sales and Use Tax license by mail to each Exhibitor on the list. Exhibitors with current Maryland Tax IDs may use their current numbers; just write your Maryland Trader’s License number on the temporary license and send it back to the Comptroller.
If you have any questions about Maryland State Sales Tax, contact the Maryland State Comptroller’s Office at (410) 767-1544, or by mail at the following address:
Comptroller of Maryland
State License Bureau
Annapolis MD 21404-2397
MARYLAND STATE LICENSING INFORMATION
Out-of-state Exhibitors who do business three times or less per calendar year in the State of Maryland are not required to obtain a Trader’s License. Exhibitors who fall under this category will need to fill out a copy of the Exhibitor’s Affidavit, which may be found at the Artist’s Staff table in Artists Hall.
Exhibitors that exhibit more than 3 times a year in the State of Maryland are required to apply for a Maryland Trader’s License in order to do business at the GNRCC. Trader’s Licenses are issued beginning in May of each year and are valid until the end of April of the following year.
Maryland Exhibitors may use a photocopy of their present Trader’s License and do not need to apply for another one just for Katsucon. The Clerk of Courts office does not send out renewal notices; Exhibitors are responsible for re-applying each year for a new Trader’s License.
An Exhibitor’s Affidavit (or a copy of a Trader’s License) must be presented upon your arrival at the Convention Center prior to setting up your booth. If you forget to bring the Affidavit with you, you must fill one out on-site. This Affidavit must be displayed in your booth at all times during the convention. Katsucon will collect all of the Affidavits at the close of the convention on Sunday. The Affidavits will then be forwarded to the Comptroller’s office.
NO EXHIBITOR WILL BE PERMITTED TO SET UP WITHOUT A MARYLAND TRADER’S LICENSE OR AN EXHIBITOR’S AFFIDAVIT.
If you have any questions about Maryland Trader’s Licenses, contact the Prince George’s County Clerk of the Circuit Court at (301) 952-3330.